Kategorie Building Systems
My Framework for ‚80% Data‘ Decisions: A Note on Avoiding Analysis Paralysis
My Framework for ‚80% Data‘ Decisions: A Guide to Avoiding Analysis Paralysis This week, I found myself in a familiar situation at JvG Technology. We were evaluating a potential new supplier for a critical component in our solar module production…
An Experiment in ‚Time Gating‘: My Method for Protecting Deep Work Blocks from Internal Requests
Last Tuesday, I had a three-hour block marked „Strategic Planning“ on my calendar. My goal was to map out a critical system for a new production line at JvG Technology, the most important task of my week. Yet, by the…
Designing My ‚Information Firewall‘: A System for Filtering Inputs Before They Consume Attention
This week, my primary development focus wasn’t on a production line at JvG Technology or a marketing automation sequence at Mehrklicks. It was on the system that precedes all other work: my attention. I started with a simple diagnostic. On…
Project Note: Automating the First Response and Calibrating AI Empathy
A support ticket came in last week for our saddle brand, Iberosattel. The subject line was simply: “Question.” The body read: “Does the saddle come in brown?” It’s a simple, common query. Answering it takes a human agent about 90…
My Personal ‚After-Action Review‘ Process for When a System Breaks Down
Last Tuesday was a write-off. I started the day with one clear, high-priority task: finalize the system architecture for a new JvG Labs automation project. I ended it at 7 PM with the task untouched, having spent the day swept…
A Note on My Quarterly ‚System Reset‘: Realigning Goals Across JvG, Mehrklicks, and Iberosattel
My Quarterly ‚System Reset‘: Realigning Goals Across JvG, Mehrklicks, and Iberosattel The end of the quarter always brings a particular kind of friction: the feeling of having been incredibly busy, yet wondering if all that activity was aimed at the…
The ‚Idea Ingestion Engine‘: My Process for Routing Spontaneous Thoughts into Actionable Buckets
I was midway through a drive to one of our JvG Technology facilities when it hit me—a simple, elegant solution to a nagging UI problem in a marketing automation sequence we were building at Mehrklicks. It was one of those…
Project Update: Building a ‚Default Action‘ Matrix to Automate Routine Decisions
It was a Tuesday afternoon when I realized something was wrong. The question was simple: Should our team at JvG Technology use a new Slack channel or an existing Asana project for a minor internal follow-up? It was a decision…
My Context-Switching Protocol: A System for Shifting Between B2B Engineering and D2C E-commerce
This morning, I spent an hour on a call with our JvG Technology engineering team, dissecting the nanometer-level tolerances for a solar module production line destined for Southeast Asia. Our debate over laser scribing patterns and conveyance belt speeds was…
The ‚Idea Capture to Action‘ Workflow: My System for Ensuring No Good Insight Is Lost
I was halfway through a run, listening to a podcast on logistics systems, when a simple thought struck me. It was a potential solution to a minor but persistent bottleneck we’d been facing in our production line planning at JvG…
My Personal System Audit: How I Track Energy and Prevent Burnout
There’s a unique irony in spending your days designing scalable systems for businesses, only to realize the most critical system—your own—is running on legacy software with no diagnostics. A few years ago, I hit that wall. My calendar was optimized,…
A Note on the Information Flow Within My Personal Knowledge Management System
The Information Flow Within My Personal Knowledge Management System It’s a familiar feeling for any founder or operator: a great idea strikes during a call, a key insight emerges from an article, or a solution to a nagging problem appears…
My ‚Context-Switching Ritual‘: The 15-Minute Buffer System I Use Between Projects
The 15-Minute ‚Context-Switching‘ Ritual That Unlocks Hours of Deep Work It’s 10:59 AM. I’ve just spent two hours deep in a technical review for a new solar module production line at JvG Technology. We were dissecting automation sequences, PLC logic,…
Project Log: Building a ‚Signal vs. Noise‘ Filter for My Daily Information Diet
My 3-Step Blueprint for Building a Ruthless ‚Signal vs. Noise‘ Filter It started with a familiar feeling of low-grade panic. My morning routine—a cup of coffee and a quick scan of the news—had morphed into an hour-long dive through a…
Anatomy of a Silent Failure: Our Lead Nurturing Sequence Broke, and We Didn’t Notice for 7 Days
There’s a particular kind of quiet that’s more unsettling than a loud alarm: the silence of a system that appears to be working perfectly. All dashboards are green. No error notifications are firing. Yet, under the surface, a critical process…
My ‚Time-Gating‘ Framework: A System for Protecting Deep Work and Strategic Thinking
I was looking at my calendar last week and noticed a familiar pattern. It was filled back-to-back with meetings, requests, and tasks that belonged to everyone else’s agenda. I was busy, but was I moving the needle on the core…
The Anatomy of My ‚CEO’s Weekly Review‘: A System for Syncing Multiple Ventures
The 4-Pillar CEO Review: My Weekly System for Syncing Multiple Ventures Every week used to end the same way: with a vague sense of unease. I knew I’d been busy—meetings for JvG Technology, strategy sessions for our saddle brands, system…
Note: When Automation Creates More Work
When Automation Creates More Work, Not Less This week, I spent Tuesday morning manually correcting a dozen data entry errors. The irony is that they were generated by an automated workflow I had designed to eliminate manual data entry. It…
The Automation Deadlock: How We Solved a Process That Required Two Separate Systems to ‚Wait‘ for a Human Decision
The Automation Deadlock: A Framework for Unsticking Cross-System Workflows I was looking at a dashboard last week, and I noticed something that always bothers me: a process was stuck. Not because of a technical error or a system crash, but…
Project Update: Using an LLM to Co-Author Technical Documentation
At JvG Technology, the biggest bottleneck in our engineering projects isn’t the engineering itself—it’s the documentation. A machine can be designed, built, and tested in a fraction of the time it takes to clearly and accurately document its every function,…
Defining the Hand-Off: A Framework for Triaging High-Value Leads from Automation to a Human Sales Rep
One of the most expensive resources in any business is a salesperson’s time. Each minute they spend researching a cold prospect or chasing a lead who isn’t ready is a minute they aren’t closing a deal. And yet, speed is…
My ‚Red Flag‘ Dashboard: Building a Human Oversight System for Automated Ad Spend
I’ve learned that complete trust in any automated system is a fast track to an expensive mistake. I remember one Monday morning at Mehrklicks when we discovered an algorithm had spent over €5,000 on a single, non-converting keyword over the…
The Circuit Breaker Principle: A Lesson in Resilient Automation
It was 3 AM when the alert hit my phone. A high-priority lead from a key market had just received the wrong onboarding sequence—an email meant for a completely different service vertical. On the surface, it was a minor glitch,…
Calibrating an AI’s Tone: An Experiment in Maintaining the Iberosattel Brand Voice
From Robot to Craftsman: How We Taught an AI to Speak Our Brand Voice The first test was… clinical. A potential customer asked our new chatbot a simple question about saddle leather, and the AI responded with a perfectly accurate,…
Building ‚Glass Boxes,‘ Not ‚Black Boxes‘: How We Document and Visualize Our Automated Decisions
I’ve found that one of the most common failure points in a growing business happens silently. An automation misfires. A lead gets routed to the wrong person. A critical notification never gets sent. When someone finally notices, the first question…
My Principle of ‚Reversible Automation‘: Designing Workflows That Can Be Switched to Manual Instantly
I was watching a new automated sorting system we’d implemented at one of our warehouses. On paper, it was perfect—designed to scan incoming packages, categorize them by destination, and route them to the correct loading bay. For the first two…
Anatomy of a Failure: The Day Our Lead-Routing Logic Sent 100 High-Value Inquiries into a Black Hole
It started with a quiet week. Too quiet. The hum of new, high-value inquiries at JvG Technology—typically a steady rhythm in our operations—had faded to a whisper. My first thought was market fluctuation, a typical ebb and flow. But the…
A Note on ‚Automation Blindness‘: How We Restructured a Reporting Workflow to Encourage Human Curiosity
Overcoming ‚Automation Blindness‘: How We Redesigned a Reporting Workflow to Spark Human Curiosity For a few weeks, our Monday morning meetings felt strangely quiet. Our new, fully-automated marketing KPI dashboard—a project I’d been quite proud of—glowed on the screen. It…
The Anomaly Dashboard: The Simple System I Built to Supervise Our Automated Marketing Funnels
I once had an automated email sequence that ran perfectly for six months. It nurtured new leads from our marketing efforts at JvG Technology, warming them up for our sales team. Then, one Tuesday, it stopped working. A subtle API…
Project Log: Training a Custom GPT to Draft Technical Sales Proposals
It started with a simple observation. I noticed that some of our most brilliant engineers at JvG Technology—the ones who can design a complex solar module production line in their sleep—were spending a surprising amount of their time on work…
